Blue Collar Maintenance

The spare parts coordinator manages the spare parts purchasing, warehouse operations, as well as transport documentation and calibration records for measurement instruments within the factory.

MAIN RESPONSIBILITIES & SCOPE

• Manage spare parts purchasing activities, including:

Requesting and sending quotations to suppliers

Issuing and monitoring daily purchase orders

• Oversee spare parts warehouse operations:

Cataloguing materials

Organizing and rearranging shelving

Monitoring stock levels

• Manage transport documentation:

Entering job orders into company systems

Filing and forwarding documents to the accounting department

• Coordinate spare parts shipments:

Organizing pick-ups from suppliers

Preparing pallets for returns or repairs

Issuing and managing outbound delivery notes

• Supervise calibration documentation:

Monitoring deadlines

Collecting and archiving calibration certificates for all measurement instruments in the factory

• Detail-oriented, organized, and precise
• Hands-on approach with the ability to work autonomously
• Capable of managing multiple tasks in a dynamic environment
• Strong interpersonal skills for interaction with suppliers and internal stakeholders
• Flexible and solution-oriented mindset

EDUCATION, LANGUAGE, SKILLS & QUALIFICATIONS

• High school diploma or equivalent; technical or logistics-related education is preferred
• Basic understanding of logistics, purchasing, and warehouse processes
• Ability to work both independently and as part of a team

ESSENTIAL EXPERIENCE & KNOWLEDGE / TECHNICAL OR FUNCTIONAL COMPETENCIE

• Previous experience in similar roles (logistics, warehouse, purchasing, or supply chain)
• Knowledge of warehouse management processes and material handling
• Familiarity with transport documents (delivery notes / DDT) and logistics flows
• Proficiency in ERP systems and standard IT tools (Excel, MS Office)
• Basic knowledge of shipping processes and supplier management
• Experience in managing measurement instruments and calibration processes is a plus
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LEADERSHIP COMPETENCIES & PERSONAL STYLE

• Strong sense of accountability and reliability
• Proactive approach with a continuous improvement mindset
• Good planning and organizational skills
• High level of accuracy and attention to detail
• Team-oriented with a collaborative attitude
• Ability to prioritize tasks and manage deadlines effectively

KEY STAKEHOLDERS - JOB PROFILE DEFINITION & CANDIDATE SELECTION

Internal Stakeholders:

• Production Department
• Maintenance Department
• Quality Department
• Accounting & Finance Department
• Supply Chain / Procurement Team

External Stakeholders:

• Spare parts suppliers and vendors
• Logistics and transportation providers
• Calibration service providers and certification bodies