Account Payable Clerk

JOB DESCRIPTION
The Accounts Payable Clerk is responsible for the accurate and timely processing of supplier invoices and related financial transactions. This role ensures compliance with internal accounting policies and supports the Finance team in maintaining up-to-date and reliable records of purchases and payments.
The Accounts Payable Clerk collaborates with the all the company departments to ensure smooth procurement and payment processes. The role also contributes to monthly and year-end closing activities by preparing accruals, reconciling supplier accounts, and supporting reporting requirements.

MAIN RESPONSIBILITIES & SCOPE
• The Accounts Payable Clerk’s main responsibilities are:
• Full management of the purchasing cycle
• Posting of custom bills
• Supplier account reconciliations
• Recording of reverse charge transactions
• Support to the monthly closing process
• Posting of corporate credit card statements
• Monthly reporting on outstanding invoices and accruals

IFRS16 lease management As a key member of the Finance team, the Accounts Payable Clerk is expected to:
i. support continuous improvement initiatives within the accounts payable process,
ii. proactively identify and resolve inefficiencies in invoice processing and supplier reconciliation,
iii. maintain a detail-oriented and solution-focused approach to daily operations, and
iv. contribute to the accuracy and timeliness of financial reporting and closing activities. To succeed in this role, a solid understanding of operational and accounting flows is essential in order to:
i. detect and prevent discrepancies in supplier accounts and payment cycles at an early stage, and
ii. support the Finance team in maintaining efficient and compliant accounts payable operations.

EDUCATION, LANGUAGE, SKILLS & QUALIFICATIONS
Education
Bachelor’s Degree, or equivalent in Accounting or Finance
Language
Fluent Italian and Good English
Knowledge of any other language is welcome
Experience
Minimum 2 years’ experience in accounting in an industrial environment

Skills and qualification
• Solid understanding of accounting principles and accounts payable processes
• Attention to detail and accuracy in invoice processing and account reconciliation
• Good communication skills and ability to interact professionally with suppliers and internal departments
• Proactive and solution-oriented approach to problem-solving in financial operations
• Experience with ERP systems such as Navision and/or SAP is a plus
• Familiarity with reporting tools or Excel-based analysis is considered an advantage
REQUIRED ACADEMIC & TECHNICAL QUALIFICATIONS
● Organizational skills
● Analytical attitude

This is a pivotal role within the finance team, offering valuable exposure to the company’s financial operations and vendor management processes. As an Accounts Payable Clerk, you will play a key part in ensuring the accuracy and efficiency of payment cycles, contributing directly to the financial health of the organization. This position provides a solid foundation for professional growth in finance, with opportunities to develop your skills in accounting systems, process optimization, and cross-functional collaboration. With time and experience, you’ll gain increased responsibility and the chance to grow within a dynamic and supportive team environment.

CANDIDATE PROFILE
The Accounts Payable Clerk is a key member of the Finance team, supporting the Accounting and Reporting Manager in ensuring the accuracy, efficiency, and compliance of the company’s payment processes. In this role, you will be responsible for managing supplier invoices, reconciling accounts, and maintaining strong relationships with vendors to ensure timely and accurate payments.
You will contribute to the integrity of financial data and play a vital role in supporting the Finance team’s reporting and analysis activities. Your attention to detail and proactive approach will help ensure that the organization’s financial obligations are met efficiently, supporting broader business operations.
As a trusted team member, the Accounts Payable Clerk also contributes to process improvements and supports internal controls, helping to drive operational excellence within the finance function.
Success in this role requires:
1. A solid understanding of accounts payable processes and basic accounting principles,
2. Strong organizational skills and attention to detail,
3. A proactive, collaborative mindset and the ability to work effectively in a fast-paced environment.
ESSENTIAL EXPERIENCE / KNOWLEDGE
Minimum 2 years’ experience in accounting in an industrial environment
TECHNICAL / FUNCTIONAL COMPETENCIES
• Diploma or Bachelor's Degree (or equivalent) in Accounting, Finance, or related field
• Solid understanding of accounts payable processes and basic accounting principles
• Strong attention to detail and accuracy in data entry and reconciliation
• Good communication skills and a professional, service-oriented attitude
• Ability to manage priorities and meet deadlines in a structured and timely manner
• Experience with ERP systems such as Navision or SAP is a plus
• Familiarity with reporting or data visualization tools (e.g., Excel, Power BI) is considered an asset

INTERPERSONAL / LEADERSHIP COMPETENCIES

• Strong team player with a collaborative and supportive attitude
• Willingness to share knowledge and assist colleagues when needed
• Positive and proactive communication style, both within and outside the Finance team
• Open to feedback and continuous improvement
• Professional demeanor and ability to build trust with internal and external stakeholders

PERSONAL STYLE / ATTITUDE / MOTIVATION
• Humble, Honest & Curious: Demonstrates a strong willingness to learn and improve. Open to feedback, values accuracy and transparency, and shows curiosity in understanding processes and systems to enhance performance.
• Proactive: Takes initiative in managing tasks, identifying discrepancies, and suggesting improvements to streamline accounts payable processes. Anticipates needs and acts with a sense of ownership and responsibility.
• Positive and Supportive: Maintains a constructive attitude, even under pressure. Contributes to a collaborative work environment by supporting colleagues and promoting teamwork to achieve shared goals.