GBS Facility Manager

About the role: 

Barry Callebaut is a global organization poised for growth; a company which has embraced the vision to delight its customers, while out-performing its competitors, a business which is committed to sustainability, has innovation in its DNA, is a leader in complex manufacturing and supply chain solutions and is focused on being a best-in-class employer. Barry Callebaut seeks diverse and passionate people who thrive in a dynamic environment, focused on continuous learning, living BC’s Values and of course loving chocolate.

Office Manager will be responsible for areas of office maintenance for 200+ employees and contract management which will require solid project management skills. Additionally he/she will manage all 3rd party contracts which are related to office management e.i. utilities, canteen, catering etc. ).  Additionally he/she will be responsible  for the reception management.. He/She will play an important role in the onboarding process for new personnel from the facility point of view. HHe/She will be responsible for budget and continuous improvement initiatives in the area of office management The role is closely  supporting the GBS Hub Head and GBS HRBP in administrative matters. The role manages the role of assistants and receptionists (if required) .

Key responsibilities include: 

●       Organize and monitor day-to-day activities related to office management

●       Manage office suppliers & contractors

●       Manage office visitors

●        Contract analysis, review and legal compliance

●       Organizing company events and conferences (internal and external)

●       Dealing with correspondence, complaints and queries

●       Management of the office infrastructure (office supplies, furniture, kitchen equipment, cleaning, repairs, etc.)

●       Manage the office lease obligations & follow up with the landlord on open items (general building maintenance, building complaints, etc)

●       Providing support to the Head of GBS: Supporting in administrative matters related to office management, Supporting  the Leadership Team in running TownHalls or other team meetings (including Steerco’s and OPS meetings etc), Organizing conferences and meetings inside and outside of the GBS (invitations, itinerary, rooms, catering, transport, meeting agenda etc.), Support with the GBS communication platforms, Planning, preparation of the office budget and its implementation and control;

●       Together with Purchasing, searching, selecting and conducting negotiations with office suppliers, hotels, transportation companies, etc.

●       Managing the relationship with 3rd parties with reference to office management (share best practices across GBS locations - part of overall GBS agenda)

●       Manage and oversee creation of Purchasing requisitions / orders for the areas under responsibilities. This includes Cost and budget control.

●       Ensure the office is compliant with safety regulations (internal and external regulations)

●       Collaboration with the GBS Head and GBS HR team: Supporting and running the employer branding activities with a close collaboration with the HR Team (multiple locations), Travel administration and supervision of the entire GBS, ensuring enforcement of the respective policies.(multiple locations)

About you:

●       Professional Bachelor in hotel management and office services or related

●       5+ years of experience in office management, stakeholder communication, procurement and vendor management

●       Excellent communication skills

●       SAP user experience will be an asset

●       Fluent in Spanish and English (written and oral)

●       Good organizational skills

●       Ability to manage a project on time and within budget

●       Experience working for a multinational company

●       Management of employees/ temp and external support (e.g. cleaning staff)

What you can expect from Barry Callebaut:

●       Competitive salary and comprehensive benefits package

●       Environment that welcomes workplace flexibility

●       An atmosphere where diversity is embraced, and inclusivity is second nature. We call it #OneBC! Just ask our champions with the Americas Women’s Forum and the Racial Equality Forum!

●       Ability to grow personally and professionally within an organization that values development and internal career growth

●       Be part of our mission in making sustainability the norm through Forever Chocolate with priorities centered around prospering farmers, zero child labor, carbon and forest positive, and creating 100% sustainable ingredients in all of our products.