Purchase to Pay (P2P) Executive 1


Port Klang, 10, MY, 42000

At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

About the role :

Our account payable officer will join a dynamic account payable team to execute full suite of service across Purchase to Pay work scope.  This includes processing of supplier’s invoices, manual and urgent payments requests, Travel and Entertainment (T&E), and handling of external and internal vendor correspondence.


Key responsibilities includes:

  • Process invoices and perform matching in SAP, including request of approvals and follow-up, make tax determinations/interpretation of taxable vs non-taxable items
  • Sort, stamp, index and scan invoices, upload invoices in SAP and archive documents as required (incl. sending invoices back to local entities)
  • Process T&E, including verification and approval of travel expenses (accuracy, plausibility, compliance with company policy and country tax law), processing costs and payments in SAP, follow-up on open items and handling request for corporate VISA cards
  • Perform monthly and yearly close activities.
  • Handle external and internal vendor correspondences via email and/or phone and provide support to other colleagues
  • Supervise account payable administrators, organize and monitor day-to-day activities within administrator’s team , follow-up on operational KPI reporting
  • Process manual and urgent payments requests

About You:

  • Diploma in accounting, finance or similar field (Bachelors in Accountancy would be an advantage)
  • Proficient in English, proficiency in 2nd language (Chinese/Japanese) would be an added advantage
  • Minimum 1 year(s) of working experience in finance or accounting
  • Preferred: Experience in Shared services centre environments
  • Technical accounting and analytical skills
  • Knowledge about systems such as SAP, Microsoft Office and web-based applications preferred
  • Team player, highly motivated and eager to learn

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

If you want to learn more about Barry Callebaut, please find further information here.

Job Segment: Accounts Payable, Purchasing, Compliance, Finance, Legal