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Logistics Coordinator

Location: 

Petaling Jaya, 10, MY, 47800

At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

About the role

  • This role is to handle the following key responsibilities mentioned to cover the areas within the scope of supply chain related activities pertaining to Logistics (inbound & outbound shipment) & external warehouse service providers.

Key responsibilities include

  • PR & PO management and liaise with Indirect Sourcing team on Purchase order issuance/changes & Contract tallying related matter relating to warehouse consumables/supplies.
  • Oversee & Management of shipment booking & shipment sailing scheduling related activities & prepare full spectrum of shipping documentation (inbound & outbound) that is SAP generated e.g. sales order commercial invoices, tax invoices, cargo insurance etc.
  • Work closely with GBS Planning & CS teams on planned/scheduled shipment to matching with sailing schedule to cater for order fulfilment.
  • Responsible for overall BCS shipment booking activities (Import and Export) and ensure a smooth operation flow within the shipping operation.
  • Oversee the liaison with warehouse, suppliers, customers, bankers (LC, TT orders) for all shipping logistics related issues.
  • Manage logistics service providers relating to external warehousing & logistics.
  • Close Collaboration with Local logistics team on the goods shipment activation & container loading related activities.
  • Close Collaboration with local site QA & warehouse team on finished goods QA release & stock GR to facilitate on shipment booking arrangement.
  • Attend to email correspondence with customer service & forwarder/courier agents relating to outbound shipment bookings, shipment scheduling/changes.
  • To arrange inspection with respective government authorities/surveyor, where needed, relating to shipping documentation preparation for outbound shipments.
  • Follow-up & advise on shipment booking status to customer service for outbound shipments to customers.
  • Attend to email correspondence with customer service & forwarder/courier agents relating to inbound shipment booking & shipment scheduling/changes & inbound receipts.
  • Liaison & coordinate with relevant internal BC & external stakeholders for reverse logistics/return flow matters relating to outbound deliveries & inbound deliveries/returns, where need be.
  • Take on the role of transport planner to facilitate on transportation planning & distribution in customer orders processing & customer orders fulfillment.
  • Participate in fine tuning & improvement of logistics function/activities with end-to-end supply chain continuous improvement mindset.
  • Active participation in SAP interface/integration projects & roll-outs involving logistics control tower & logistics & external warehouse handling integration.
  • Any other logistics related duties & responsibilities to be assigned from time to time.

About you

  • Diploma level minimum
  • Strong proficiency in English – oral and written
  • Chinese Language – read & speak is preferred
  • 2 year experience in Logistics Operations related field
  • 2 year experience in Transportation and Distribution and/or related field
  • Proficient in MS Office Suite and Google (Gmail, Drive, Calendar) tools
  • Proven ability to multitask & prioritize in an extremely high volume/fast pace environment
  • Proven ability to process variable inputs to clarify/follow up on incomplete & ambiguous information
  • Proven ability to take initiative, overcome obstacles, solve problems and deliver consistent results

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

If you want to learn more about Barry Callebaut, please find further information here.

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