Pasir Gudang, MY, 81700

At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

About the role

  • Responsible for sourcing activities for indirect spend OPEX and CAPEX for technical and nontechnical purchases based on spend category and buying threshold being defined;
  • Looking for both short-term opportunities through spot buy reduction and long-term opportunities through strategic sourcing exercises within the policies and guidelines established by management;
  • Ensure the acquisition and delivery of the right time, costs, and quality of the Goods and Services as expressed by the internal customers, and follow the internal guidelines and processes.
  • Support and manage the day-to-day operational tasks related to purchasing for the plant.
  • Build strong relationships with internal stakeholders and work closely with them to ensure good collaboration with Purchasing.
  • Ensure compliance with the Group purchasing processes.
  • Generate reports on a regular and ad-hoc basis.
  • Maintain up-to-date documentation of all purchases and perform supplier performance reviews.
  • Manage performance and relationships with the suppliers, to ensure that the facilities have the right supplier base, delivering the right performance (service, quality, TCO).
  • Support and/or lead issues resolution between suppliers and internal stakeholders.
  • Support on an ad-hoc basis other projects for the country/region
  • The job holder reports directly to the Plant/Country Purchasing manager indirect spend.


Key responsibilities include

  • Sourcing and managing indirect spend purchases for assigned purchasing categories within the local organization (including Capex–Opex) providing full service to internal customers (Spare parts, Consumables, Lab, R&D, Supply Chain & Office Admin) for spot buy, short-term and long term purchases.
  • Responsible for negotiating with suppliers to ensure optimum price/quality/service levels. This includes supplier selection, defining Total Cost of Ownership, market analysis, cost
  • benchmarking & complaint handling.
  • Convert PR into PO based on contracted price list/spot buy and sending Purchase Orders
  • for approval, obtain PO confirmation from the supplier (overseas purchases) & etc.
  • Increases the maturity level of the local sourcing organization by working on standardization of materials and services, supplier rationalization, implementing purchasing contracts, further streamlining purchasing processed, optimizing purchasing
  • systems & spend segmentation.
  • Responsible for ensuring correct implementation of the documented P2P process (Procure to Pay) into our ERP systems ensuring data quality to enable correct reporting for
  • analysis.
  • Supports category buyers on sample trial, Quantity Contract creation, revision and
  • housekeeping for packaging material and food additives.
  • Monitors and reports results and operation KPIs. Takes actions where necessary to
  • improve KPI’s.
  • Maintain and support Food Safety and Environmental compliance and or any audit-related, including approved vendor list, vendor performance review, vendor non
  • compliance & etc.
  • Creation of new vendors and maintaining vendors listing in SRM, PackSat &, etc.
  • Support and resolve issues that arise from VIM
  • Report activities regularly and other tasks or assignments from time to time.


About you

  • A minimum of a 3-year degree in Engineering or any equivalent and a demonstrated historical involvement with Indirect Spend purchases (MRO, services, consumables, laboratory, Office Admin, Packaging Material,
  • wastes).
  • A knowledge and functional understanding of food processing / Project Management experience / A proven background in
  • RFI / RFQ / RFP procedures. Data collection/reporting and managing operation Purchasing processes.
  • Negotiation Skill – Excellent in negotiation at all levels.
  • Analytical Skill - Excellent in analyzing and problem solving.
  • Time Management - the ability to manage time and workload independently and to cope with multiple priorities and varying demands.
  • Communication Skill – verbal and written communication skill is essential; the ability to communicate effectively with team members/stakeholders at all levels including senior management is essential; the ability to connect with many different types of people and adjust approach accordingly is essential.
  • Attitude and Behaviour - Must have an optimistic attitude who is willing to increase skills and knowledge base professionally; a confident and motivated individual who can work independently of others with due care and patience; ability to deliver results in detail and keen to be a valuable and visible team member with the right attitude.
  • IT Skill - A high level of computer literacy is essential; total familiarity with Microsoft Word, Excel, Outlook, and ERP (ORACLE, SAP and MAXIMO) is necessary.
  • Experience in the food processing, pharmaceutical, or chemical industries is preferred/Experience in international sourcing is helpful /Advanced English.

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

If you want to learn more about Barry Callebaut, please find further information here.

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