Payroll and Administration HR Specialist


Lodz, PL, 94-406

At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

The role is based in the chocolate factory in Łódź


About the role:
The person in this position is leading the payroll and time management process as well as being a point of contact in HR and payroll matters for local employees. The person is responsible for the administration activities related to HR and payroll topics, and remuneration components, the flow of internal and external documentation. The person is leading internal and external HR and payroll audits, he reporting system within the company, and external official offices. The person takes an active part in the implementation of the company's HR strategy, implements HR projects resulting from local and group policies, and is looking for improvements in everyday work. 


Key responsibilities:

  • Keeping personnel documentation (processing, distribution, and archiving of documents and personal data following the applicable provisions of the labor law). Documents delivery to an external payroll company.
  • Monitoring of working time, time schedules, holidays, and sick leaves, reports (local HRIS system).
  • Contact an external payroll company to ensure a correct payroll process.
  • Preparation of periodical reports and analyses, KPI measurement. Collaboration with the Finance BP.
  • Benefits administration: group life insurance, medical care, sports card, lunch card, PPE, ZFSS.
  • Supervision of the validity of periodic medical examinations and periodic health and safety training of employees and their organization.
  • Employees’ data management and reports (data quality).
  • Participation in the preparation, and updating of documentation and procedures and their analysis in terms of compliance with the labor code and policies of the BC group.
  • Compliance with the requirements of the RODO / GIODO Act and ongoing auditing of the system. Ensuring the security and confidentiality of personal data processed.
  • Leading the internal and external HR and payroll audits.
  • Conducting training of managers in the field of labor law and working time.
  • On Boarding and Off Boarding process permanent and temporary employees (system and documentation).
  • Global Mobility – Assignments, and Employment of foreigners.
  • Contact with temp agencies and maintain documentation of temporary employees.
  • HR project leading and designing for the local needs.
  • Cooperation with local Polish HR teams in the field of current personnel matters.
  • The point of contact for employees in HR-related matters (Payroll and Administration).


About you:

  • Higher Degree preferably in Labor Law, Administration, or HR.
  • 3+ years of experience in the Payroll and Administration area.
  • Good command of English (min B1).
  • Practical knowledge of MS Office package and G-Suite.
  • Knowledge of SAP SuccessFactors, TETA, and SAP (PR, PO, and MIGO) will be an asset.
  • In-depth Labor Law Knowledge.
  • In-depth Time & Attendance Knowledge.
  • Presentation (training) skills will be an asset.
  • Team player soul.
  • Strong communication skills.
  • Effectiveness in action and resistance to stress.
  • Strong Time Management and Priorities Management skills.
  • Analytical and Problem Solving skills.
  • Continuous improvement mindset.
  • Independence and organizational ability.
  • Strong attention to details.


We offer:

  • Employment on a regular basis in the sweetest company in the world.
  • Annual bonus based on your work results.
  • Private medical care in Lux Med (basic package fully financed by BC).
  • Fit Profit sports card co-financed by BC.
  • PPE: we care about your future, and we save money for your retirement.
  • Vacation subsidy as part of the Social Fund.
  • Group life insurance.
  • Parking space on the premises.
  • As part of our work-life balance culture, we can start work between 7 am and 10 am.
  • Chocolate! Yes, surprising but we have chocolate in the office, for Christmas, and many other occasions during the year.
  • More chocolate: every quarter we get a chocolate deputation.
  • You can purchase our sweet products with a special discount.
  • We like to party as much as we like chocolate! We have integration budgets we can use for team events.
  • Forever Chocolate and Event Team: you can join them and have a real influence on social life in BC and CSR activities.

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

If you want to learn more about Barry Callebaut, please find further information here.

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