Payroll & Administration HR Specialist
Lodz, Łódzkie, PL, 90-530
Location: Role requires visits in the GBS office (Wolczańska st.), and the Plant (Nowy Józefów st.). During the onboarding period frequent presence in the office required, after that time hybrid set up available.
About the role:
The person in this position is leading payroll and time management process for both Manufacturing and GBS locations, working closely with other team members. Responsibilities are shared within the team, and team members actively back each other up to ensure continuity and accuracy of service. The person is responsible for the administration activities related to HR and payroll topic and remuneration components, the flow of internal and external documentation. The person is leading internal and external HR and payroll audits as well as the reporting system within the company and external official offices. The person takes an active part in the implementation of the company's HR strategy, implements HR projects resulting from local and group policies, as well as looking for improvements in everyday work.
Key responsibilities:
- Keeping personnel documentation (processing, distribution and archiving of documents and personal data in accordance with the applicable provisions of the labor law). Documents delivery to an external payroll company.
- Monitoring of working time, time schedules, holidays and sick leaves, reports.
- Contact with an external payroll company to ensure a correct payroll process.
- Preparation of periodical reports and analyzes, KPI measurement. Collaboration with the Finance BP.
- Benefits administration: group life insurance, medical care, sport card, lunch card, PPE, ZFSS.
- Supervision of the validity of periodic medical examinations and periodic health and safety training of employees and their organization.
- SuccessFactors (local HRIS system) data management and reports (data quality).
- Participation in the preparation, updating of documentation and procedures and their analysis in terms of compliance with the labor code and policies of the BC group.
- Compliance with the requirements of the RODO / GIODO Act and ongoing auditing of the system. Ensuring the security and confidentiality of personal data processed.
- Leading the internal and external HR and payroll audits.
- On Boarding and Off Boarding process permanent and temporary employees (system and documentation).
- Contact with temp agencies and maintaining documentation of temporary employees.
- Cooperation with local polish HR teams in the field of current personnel matters
- The point of contact for employees.
About you:
- 5+ years of HR experience, including 2+ recent years in Payroll Administration.
- Professional bachelor’s degree (HR, Law & Administration or similar); postgraduate HRM / Psychology is a plus.
- Strong practical knowledge of Labor Law and Time & Attendance.
- Fluent in English (written and spoken).
- Confident user of MS Office; SuccessFactors and TETA will be an asset.
- Experienced in HR/payroll operations and delivering tasks and projects on time.
- Team‑oriented, collaborative, and supportive of shared responsibilities.
- Strong communication and interpersonal skills; high personal culture.
- Honest, discreet, and reliable in handling sensitive information.
- Effective under pressure with strong time and priority management.
- Analytical mindset with strong problem‑solving skills.
- Proactive, independent, and continuously looking for process improvements.
- Comfortable working in a hybrid setup in two locations in Łódź
We offer:
- Employment on a regular basis in the sweetest company in the world.
- Annual bonus based on your work results.
- Lunch card to be used for groceries and restaurants.
- Private medical care in Lux Med (basic package fully financed by BC).
- Fit Profit sports card co-financed by BC.
- PPE: we care about your future, and we save money for your retirement.
- Cafeteria Program as a part of Social Fund.
- Group life insurance.
- Hybrid working model: min. 8 days in the office a month (in two locations)
- As part of our work-life balance culture, we can start work between 7 am and 10 am.
- Free consultation with a lawyer once a quarter.
- Chocolate! Yes, surprising but we have chocolate in the office, for Christmas, BC’s Birthday, and many other occasions during the year.
- And if chocolate is still not enough, you can join one of our theme clubs, where together with other employees we develop our passions and interests.
- Daily delivery of fresh fruits and veggies to the office.
- You can purchase our sweet products with a special discount.
- Relax zone in the office and plenty of options to choose from: PlayStation 5, football table, pool table, Ping-Pong, library, table games, and massage chairs.
- Sport @work? Sure! We have treadmills and indoor exercise bikes with a laptop station.
- We like to party as much as we like chocolate! We have integration budgets we can use for team events.
- Forever Chocolate and Event Team: you can join them and have a real influence on social life in BC and CSR activities.
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Payroll, HR, HRIS, Temporary, Compensation, Finance, Human Resources, Contract