Invoice & Traffic Process Coordinator

About the role:

Direct activities related to cocoa bean shipments from receipt of shipping documents to destination ports. Where applicable, receives and stores cocoa beans in destination port warehouses for later delivery to BC Plants or TP Customers. Facilitates a cost-effective flow of cargo. Supports the Team Lead to achieve cost-optimization or cost-avoidance along the logistic chain from the shipping document process to the delivery to customers.

Key responsibilities:

• Organization of the internal and external document flow for physical purchases and sales of cocoa beans
• Monitoring and coordination of deliveries by sea and ex warehouse in cooperation with suppliers, forwarding agents and shipping companies, including vendor managed inventory (VMI)
• Reviewing, approval, booking and issuing of all invoices that are related to the buying and selling transactions and that comply with the company's internal guidelines
• Storage of cocoa beans, monitoring of storage lots, maintenance of data, control and booking of all warehouse bills
• Check and handle quality and weight claim invoices
• Monitor and update any certification portals (Rainforest Alliance / Fairtrade / Organic), securing full traceability of cocoa beans
• Support on Stock transfer operations (REPO, Terminal Market activities)
• Support different audit activities (internal audits, external certification bodies, physical inventory counts) 
• Support on business confirmation/contract signature activity processes
• Support archiving activities
• Create and/or maintain vendor and bank accounts in SAP/Polomas
   

About you:

• Bachelor degree of Logistics, Business Administrator or Economics
• English (oral and written), French & German (beneficial)
• Minimum 3 years of work experience in International Trading Company or Forwarding/ Logistics Company or in Supply Chain or in Order Processing
• Excellent knowledge of MS office and web-based systems

We offer:

• Temporary employment for 1 year.
• Employment on a regular basis in the sweetest company in the world.
• Annual bonus based on your work results.
• Lunch card to be used for groceries and restaurants.
• Private medical care in Lux Med (basic package fully financed by BC).
• Fit Profit sports card co-financed by BC.
• PPE: we care about your future, and we save money for your retirement.
• Cafeteria Program as a part of Social Fund.
• Group life insurance.
• Hybrid working model: min. 8 days in the office a month.
• As part of our work-life balance culture, we can start work between 7 am and 10 am.
• Free consultation with a lawyer once a quarter.
• Chocolate! Yes, surprising but we have chocolate in the office, for Christmas, BC’s Birthday, and many other occasions during the year.
• And if chocolate is still not enough, you can join one of our theme clubs, where together with other employees we develop our passions and interests.
• Daily delivery of fresh fruits and veggies to the office.
• You can purchase our sweet products with a special discount.
• Relax zone in the office and plenty of options to choose from: PlayStation 5, football table, pool table, Ping-Pong, library, table games, and massage chairs.
• Sport @work? Sure! We have treadmills and indoor exercise bikes with a laptop station.
• We like to party as much as we like chocolate! We have integration budgets we can use for team events.
• Forever Chocolate and Event Team: you can join them and have a real influence on social life in BC and CSR activities.