HR Team Assistant

About the role

As an HR Team Assistant, you will be an important part of the Barry Callebaut Belgium HR team. You will support a wide range of HR activities, helping to ensure our employees receive a great experience throughout their journey with us. From coordinating employee events and maintaining HR communications to supporting HR administration and processes, you will help keep our HR operations running smoothly.

This role is ideal for someone with a first experience in HR who enjoys organizing, communicating and working with people. You are detail-oriented, proactive and eager to learn in a dynamic HR environment.

Key responsibilities include :

HR Administration & Team Support

• Provide day-to-day administrative support to the Barry Callebaut Belgium HR team.
• Maintain HR documentation, organize digital files and follow up on administrative tasks.
• Support the organization of social relations meetings (Works Council and Trade Union meetings), including preparing agendas, coordinating logistics and tracking meeting minutes.
• Enter and maintain HR data in HR systems and support the preparation of reports.
• Assist with a variety of HR projects and initiatives across topics such as learning, wellbeing, talent and HR operations.

Employee Events & Engagement

• Coordinate internal HR events and employee activities, such as onboarding sessions, jubilees, pension celebrations, town halls and employee events.
• Help plan the annual calendar of HR events and engagement initiatives.
• Support the follow-up of event budgets and work together with Procurement and external suppliers where needed.
• Assist with HR campaigns on topics such as wellbeing, diversity & inclusion and employee engagement.

Employee Support & HR Communications

• Keep HR information and internal communication channels up to date.
• Prepare and publish HR communications for the Wieze site and support communication across the other Belgium locations.
• Support employee lifecycle processes, including onboarding, offboarding and internal transfers.
• Be a first point of contact for general HR administrative questions from employees.

About you

• Bachelor's degree, preferably in HR, Office Management, Business Administration or a related field.
• 2 years experience in an administrative support role
• Strong organizational and administrative skills with attention to detail.
• Comfortable working with Microsoft Office and HR systems (Word, Excel, PowerPoint) and collaboration tools (e.g., SharePoint, Teams)
• Good communication skills in Dutch and English
• A proactive team player who enjoys supporting others and keeping things organized.