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HR Coordinator

Location: 

Lebbeke-Wieze, BE, 9280

At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

About the role

 

As a key member of the  Barry Callebaut Belgium HR team,  you will provide clear HR communication, engaging employee events and smooth day-to-day operations. You translate HR initiatives into compelling messages ensuring employees are informed, engaged and connected. You will also ensure smooth financial administration by managing HR related invoicing and managing budgets. With your strong organizational skills, attention to detail and passion for people, you help create a positive employee experience across all Barry Callebaut sites in Belgium. 

 

Key responsibilities include

 

HR Team Support & Administration:

  • Provide day-to-day administrative support to the Barry Callebaut Belgium HR team, including maintaining HR documentation, tracking actions, and organizing digital files
  • Providing organizational support for social relations meetings (works council, trade union representation): agenda, keeping track of meeting minutes,
  • Co-responsible for data entry, reporting, and updating HR systems (e.g. Service Now, intranet platforms,…).
  • Own and/or support ad-hoc projects and initiatives across different HR functions (e.g., talent, learning, operations, wellbeing).

 

Events & Programs:

  • Responsible for defining and follow-up of the budget for events and programs for Wieze site
  • Responsible for vendor negotiation in collaboration with procurement
  • Responsible for drafting the yearly calendar for events and programs
  • Coordinate internal HR events, training sessions and employee engagement activities such as pension drinks, jubilees walking dinner, all employee events, town halls, etc.
  • Support HR-led campaigns and events on topics such as diversity & inclusion, mental health or team-building activities.

 

Employee Support & Communications:

  • Maintain HR communications and ensure up-to-date information on internal platforms.
  • Responsible for internal HR communication in Wieze and support in communication for all other sites across Barry Callebaut Belgium
  • Assist with employee lifecycle processes such as onboarding, offboarding, and internal moves.

 

About you

 

  • Bachelor degree in office management / HR / communications or similar
  • Minimum 2 years of experience, preferably in a multi site HR team
  • Fluent in Dutch and English – verbal and written

 

  • Strong interpersonal and communication skills with a passion for people-centric work
  • Ability to work across different teams in a collaborative and professional manner
  • Excellent organizational skills and attention to detail
  • IT Proficient in MS Office (Word, Excel, PowerPoint) and collaboration tools (e.g., SharePoint, Teams) is a plus
  • Experience supporting  engagement or internal communications programs is highly valued
  • Good project coordination skills
  • Flexibility and ability to operate and deliver under pressure
  • Proactive and decisive

 

  • Customer-centric and can do attitude
  • Able to build relationships across a wide and diverse stakeholders, both internally and externally
  • Team player

 

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

If you want to learn more about Barry Callebaut, please find further information here.

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