Administrator, Office


Eddystone, PA, US, 19022

At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 11,000 passionate Employees working in more than 35 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

Essential Functions:

  • Warmly greet and check in visitors and directs them to appropriate meeting party. Fielding solicitors/vendors/cold sales calls.
  • Conduct clerical duties at the reception area, including filing, answering calls and preparing documents. Completes postings and distributes information as necessary, using bulletin boards, monitors, emails, etc.
  • Perform accounting tasks: prepare purchase requisitions and goods receipts in SAP
  • Provide administrative support to operations team.
  • Work with department managers to organize visits with customers, town hall meeting, lunches, etc.
  • Oversee conference room scheduling, equipment, cleaning and supplies
  • Responsible for receiving mail and small packages and for delivery to appropriate departments.
  • Oversee ordering and management of supplies including but not limited to: Office Supplies, Uniforms, Coffee, Boots, etc.
  • Perform all other related duties as requested


Job Requirements:

  • High school diploma or equivalent
  • Previous success in administrative role.
  • Strong communication and highly organized.
  • Ability to adapt to changing situation in a calm and professional manner
  • Proven skill with Google office, Excel, and SAP or other related database systems.
  • Ability to work effectively with both employees and managers and convey a positive and professional image to applicants, visitors and employees.
  • Customer service oriented
  • Able to complete complex administrative tasks with minimal supervision
  • Ability to multi-task and prioritize projects
  • Must be comfortable sitting at a computer terminal for long periods of time.
  • Must be able to freely move around the entire plant and office areas.
  • Must be able to lift 50lbs unassisted

If you want to learn more about Barry Callebaut, please find further information here.

Nearest Major Market: Philadelphia

Job Segment: Clerical, Administrative Assistant, Administrative