Cocoa Beans Reception Responsible

About the Role:

Line Manager           : Beans Operations Manager

Location                    : Douala

No of positions          : 01

Type of contract       : Full Time

The Cocoa Beans Reception Responsible is responsible for managing the reception and validation of bush cocoa beans, ensuring that all incoming batches comply with established standards for quality, safety, and traceability. This role involves close coordination with suppliers, logistics teams, and quality control personnel to ensure that the reception process is executed efficiently and in full alignment with internal protocols and applicable regulatory requirements.

Key responsibilities include:

• Describe and organize procedures and work instructions specific from external parking to offloading beans process. Analyzed and manage dysfunctions.
• Optimize cocoa trucks delivery flows upon arrival with efficient offloading process. Beans truck will stay maximum 48h between the external parking and end of offloading process
• Supervise and follow up the weight bridge activities
• Supervise and follow up the offloading platform activities
• Follow up stocks activities for beans drying factory deliveries
• Ensure beans meet Barry Callebaut quality standards
• Confirm final purchase of bush beans and deliver final invoice (BO) to the suppliers
• Follow up stocks activities for beans drying factory deliveries
• Attend meetings relevant to his section (Team board, …)
• Manage outsourced staff and follow up their performance at the offloading platform.
• Ensure daily reporting on cocoa trucks delivery activities and Beans reception
• Observe the quality and food safety regulations/requirements.
• Ensure safety of people and equipment within her responsibility area according to formal delegation of authorities by the General Manager.
• Participate in the improvement of the “Barry Callebaut Excellence“culture on our site by proposing and committing to specific improvement actions.
• Ensure high level of housekeeping within beans storage infrastructures (roofs, walls, doors…). Perform regular inspections and follow-up repairs.
• Perform any other duties or missions within or outside the department as required by the General Management.
• Lead and follow continuous improvement project

About You:

Required academic & technical qualifications

• BTS/Diploma/ degree in Trade, Management, HSE or Logistics
• 3-years professional experience in cocoa activity/business.

Essential experience & knowledge

• Knowledge of SAP
• 3-years professional experience in a similar position.
• 3 years’ experience in activity related to beans
• Food safety knowledge

Technical/Functional Competencies

• Good knowledge of the field; good negotiation skills;
• Knowledge of SAP
• Computer literacy (Word, Excel);
• B driver's license with a driving experience;
• Mobility (site to external site)

Interpersonal / Leadership Competencies

• Good team management and communication skills
• Attention to details and reporting capability
• Strong multitasking skills
• Team work

Personal style / attitude / motivation

• Self-discipline, reliable and trustworthy
• Solution minded
• Analytic
• Dynamic
• Rigorous
• Team spirit
• Stress Tolerance
• Good integrity and ethics
• Active listening
• Result oriented
• Good integrity and ethics
• Active listening
• Result oriented