Administrator, Office


Chicago, IL, US, 60654

Job Type: 

At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

About the role: 

Barry Callebaut is a global organization poised for growth; a company which has embraced the vision to delight its customers, while out-performing its competitors, a business which is committed to sustainability, has innovation in its DNA, is a leader in complex manufacturing and supply chain solutions and is focused on being a best-in-class employer. Barry Callebaut seeks diverse and passionate people who thrive in a dynamic environment, focused on continuous learning, living BC’s Values and of course loving chocolate.

Barry Callebaut is seeking an energetic and enthusiastic Office Administrator to join our regional corporate team in Chicago. This highly visible role is the first point of contact for employees, customers, and Chocolate Academy guests. The role is responsible for delivering exceptional customer service, impacting the candidate experience, coordinating day-to-day operations, and maintaining an organized, best in class work environment. As the world’s largest Chocolate and Cocoa manufacturer, Barry Callebaut is committed to providing the very best customer and employee experience possible. 


Key responsibilities include: 

  • Create a welcoming and professional first impression of the company by greeting visitors including customers, vendors, and prospective employees 

  • Conduct daily office walk-throughs to ensure conference rooms, equipment, and common spaces are in good working order  

  • Planning and executing events, including business meetings and celebrations 

  • Building positive relationships with our suppliers, service providers, and vendors 

  • Assist the Leadership Team and Executive Assistant with planning internal and external meetings with room management, catering, and visitor support  

  • Interface with building management and vendors 

  • Manage inbound and outbound mail via USPS, FedEx, and UPS

  • Organize safety committee activities and participate in social activities committee 

  • Manage general incoming phone inquiries and reconfigure phone tree

  • Negotiate contracts with current and new vendors 

  • Maintain stock of office supplies as needed 

  • Provide recruiting support by arranging phone screens, on-site interviews, distribute new employee information, and conducting background checks and drug screens

About you:

  • Bachelor’s Degree or 3 years of relevant office administration experience  

  • Proficiency in Microsoft Office Suite and/or Google Suite

  • Strong organizational skills, flexibility, and ability to handle multiple tasks in a fast-paced work environment Strong written communication skills with outstanding verbal communication skills 

  • Demonstrates enthusiasm for building relationships 

  • Reflects the BC values of entrepreneurship, passion, customer focus, team spirit and integrity 

  • A competitive compensation package including salary, benefits, and vacation time 

  • A collaborative atmosphere with like-minded individuals who are passionate about chocolate 

  • The ability to grow your career within an organization that values development and internal career growth 

  • As the Office Administrator, you will gain valuable business experience in a dynamic and positive working environment


What you can expect from Barry Callebaut:

  • Competitive salary and comprehensive benefits package

  • 12 paid holidays, generous PTO, plus your birthday off

  • Environment that welcomes workplace flexibility

  • An atmosphere where diversity is embraced, and inclusivity is second nature. We call it #OneBC! Just ask our champions with the Americas Women’s Forum and the Racial Equality Forum!

  • Ability to grow personally and professionally within an organization that values development and internal career growth

  • Be part of our mission in making sustainability the norm through Forever Chocolate with priorities centered around prospering farmers, zero child labor, carbon and forest positive, and creating 100% sustainable ingredients in all of our products. 

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

If you want to learn more about Barry Callebaut, please find further information here.

Nearest Major Market: Chicago

Job Segment: Supply, Sustainable Agriculture, Supply Chain, Operations, Agriculture