Apply now »

Management Assistant Global Transformation team

Location: 

Belgrade, RS, 11070

At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

About the role:

As a Management Assistant, you will play a vital role in supporting the Transformation Leadership Team, comprising the Head of Global Transformation, the VP Pricing Excellence and Simplification, the VP Global Commercial Transformation, and the Sr Director Global Services and G&A Strategy. Located across Zurich, Wieze, and Lodz, these leaders rely on your administrative expertise to help them achieve their business objectives.

In addition to managing key administrative tasks, you will be part of the global Assistant Network. This community enables knowledge sharing, skill development, and mutual support to ensure our senior leaders are fully equipped to meet their goals.
 

Key responsibilities:

  • Agenda Management: Organize and coordinate schedules, ensuring meetings are arranged based on defined priorities.
  • Travel Arrangements: Handle bookings for flights, hotels, transportation, and visas.
  • Expense and Invoice Management: Process expense reports, approve direct report expenses, and manage vendor invoices.
  • Stakeholder Relationships: Act as the focal point for internal and external contacts, building professional working relationships.
  • Event Coordination: Support the organization of team events, activities, and celebrations.
  • Onboarding Support: Prepare for new hires, including onboarding agendas, materials, and visit cards.
  • Point of Contact: Serve as the primary contact person for the department.
  • Assistant Network Engagement: Actively participate in Assistant Network meetings to share best practices and develop skills.
     

About you:

  • Vocational or university training in business, economics, management assistance, or a related field.

  • Proficient in English (other languages are an advantage).

  • Ideally, 5+ years of experience in a Management Assistant or similar role within an international environment.

  • Proven ability to support multiple stakeholders with competing priorities.

  • Strong computer literacy; experience with Google Suite, SuccessFactors, SAP, Concur, and RemedyForce preferred.

  • Exceptional organizational and multi-tasking abilities.

  • Service-oriented mindset with a proactive and problem-solving attitude.

  • Strong stakeholder management and interpersonal skills, capable of interacting with people at all organizational levels.

  • Attention to detail, confidentiality, and flexibility to adapt to changing needs.

  • Highly reliable, organized, and trustworthy.

  • Effective communicator with excellent verbal and written skills.

  • Self-motivated with a “can do” mindset.

 

We offer:

  • At Barry Callebaut, we are committed to creating a supportive and dynamic work environment for our employees. Here’s what you can expect:

  • The opportunity to be part of the global Assistant Network, offering skill development and knowledge-sharing opportunities.

  • A collaborative, international workplace that values your contributions.

  • Flexibility to work from home, in line with Barry Callebaut’s Flex Work Policy.

  • Competitive compensation and benefits tailored to recognize your unique expertise.

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

If you want to learn more about Barry Callebaut, please find further information here.

Were you missing anything in this job ad? Please share your feedback with us by clicking here.


Job Segment: Manager, Work from Home, Management, Contract

Apply now »