Maintenance Upstream Planner


Bandung, JB, ID, 40381

Job Type: 

At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

About the role 

The maintenance planner is responsible to plan, prioritize, schedule, and manage maintenance activities to maximize the uptime and efficiency of the equipment within the stream. Create and review the maintenance plan based on the  maintenance strategy that aligns with plant target including product delivery, maintenance cost, reliability of equipment, an extension of equipment lifespan, MTBF, MTTR, and so on. Improve the work performance and quality by anticipating or eliminating potential delays through planning and scheduling the manpower, spare parts, materials and equipment access.


About the job

Plan, prioritize, schedule, and manage maintenance activities (including planned maintenance programs, shut-downs, or emergency repairs) to minimize business disruptions.

  • Plan the work execution details with the aids of the maintenance team. Prepare the work instruction and required documentation like manual, drawings and so on. Clearly mention coordination and connection with other works or stakeholders.
  • Ensure the availability of spare parts, materials, and special tools needed for work execution
  • Advanced determination of labor resources needed and time required to complete each job, which aids the maintenance coordinator in measuring the performance of the team.
  • Coordinate the external services that required for work execution
  • Confirm the work condition requirement and coordinate with the scheduling optimizer for the maintenance window.
  • Optimize the maintenance window opportunities.
  • Prepare an overall weekly plan for maintenance activities.
  • Maintain a central source of information concerning maintenance work, equipment, and equipment repair.
  • Coordinate plant shutdowns to attain all essential schedules.
  • Evaluate equipment and maintenance history to determine, develop, and implement appropriate preventive maintenance requirements to ensure optimizing effectiveness of maintenance procedures and maximizing equipment reliability and runtime. Ensure preventive maintenance plan reviewed and updated timely regularly, at least annually
  • Manage factual data required for the evaluation of preventive maintenance plans.
  • Preventive maintenance plan review should based on overall plant operation strategy including sustainability of equipment, safety, quality requirement, food safety requirement, productivity plan, maintenance budget and so on.
  • Execute the modification and new equipment records. Ensure all documentation are well handover and organize. Review or develop maintenance plan accordingly.
  • Maintain close and constant liaison between operations and maintenance to optimize the maintenance opportunities window.
  • Update the Computerized Maintenance Management System (CMMS) accordingly.

Plan calibration and verification of all field instruments, especially CCP related.

  • Coordinate with the quality department on the verification and calibration interval. Review it periodically.
  • Update the verification and calibration plan into Computerized Maintenance Management System (CMMS) accordingly.
  • Verification and calibration activities should be well planned according to the agreed interval. Maintenance planners are fully accountable for any overdue, especially CCP related.
  • Follow-up required actions after verification and calibration.
  • Verification and calibration records should be well managed and organize according to company requirements.
  • Review and update the work instruction or requirement of verification or calibration regularly, at least annually.

Evaluate stock level for critical spare parts and materials. Ensure reasonable stock level that align with maintenance strategy and equipment criticality. Ensure stock level reviewed and updated timely regularly, at least annually

  • Manage facture date required for the stock level evaluation and review.
  • Stock level should reflect the actual need of preventive maintenance plan, maintenance strategy and equipment criticality.
  • Stock level review should based on overall plant operation strategy including sustainability of equipment, safety, quality requirement, food safety requirement, productivity plan, maintenance budget and so on.
  • In the case of modification or new equipment installation, stock level should be review accordingly. Absolute spare parts and materials should liaises with the warehouse for future action to be taken.
  • Liaises with warehouse personnel to ensure stock level are updated in Computerized Maintenance Management System (CMMS) and execute according to agreed stock level.

Align with scheduling optimizers of both streams to ensure maximum uptime of assets.

  • Coordinate monthly planning meeting to align the maintenance window to execute planned maintenance activities.
  • Weekly review meeting to finalize final details of the maintenance window.

Contributes in effective execution and coordination of maintenance activities, in cooperation with Maintenance coordinator.

  • Coordinate weekly meetings to finalize the weekly maintenance plan.
  • Daily update meeting to get feedback on asset conditions, planned work completion and execution status.
  • Revised and realign the weekly maintenance plan accordingly.

Solve technical non-compliances regarding safety and GMP.

  • Review then registers all non-compliances into Computerized Maintenance Management System (CMMS).
  • Plan and schedule the rectification activities accordingly.
  • Review the maintenance plan and work instruction accordingly if necessary.


About you:

  • Diploma in a technical profession with minimum 5 years of industrial maintenance experience (preferably food or process industry), or:
  • Bachelor's degree in Engineering or similar.
  • Technical planning skills or Project management skills.
  • Proficient in MS-Office applications and Computerized Maintenance Management System (CMMS) Maximo is preferred.
  • Structured and analytical approach.
  • Understand planning and scheduling indicators such as plan compliance, planning ratio, backlog, stock-out, lead time, maintenance cost and so on.
  • Familiar with processing equipment such as presses, mills, packing line, chiller system, hydraulic & pneumatic system, steam system, blower, screw conveyor, rotary feeder and so on.
  • Electrical/PLC system knowledge is an asset.
  • English - Good.
  • Computerized Maintenance Management System (CMMS) - Maximo preferred.
  • Maintenance strategy.


At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

If you want to learn more about Barry Callebaut, please find further information here.

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